Since polices and procedures are subject to change, please check the Columbia University Web site (www.columbia.edu) for the most current information.

Reservation of University Rights

This bulletin is intended for the guidance of persons applying for or considering application for admission to Columbia University and for the guidance of Columbia students and faculty. The bulletin sets forth in general the manner in which the College and University intend to proceed with respect to the matters set forth herein, but the College and University reserve the right to depart without notice from the terms of this bulletin. The bulletin is not intended to be and should not be regarded as a contract between the College and/or University and any student or other person.

Rules of University Conduct

The Rules of University Conduct (Chapter XLI of the Statutes of the University) provide special disciplinary rules applicable to demonstrations, rallies, picketing, and the circulation of petitions. These rules are designed to protect the rights of free expression through peaceful demonstration while at the same time ensuring the proper functioning of the University and the protection of the rights of those who may be affected by such demonstrations.

The Rules of University Conduct are University-wide and supersede all other rules of any school or division. Minor violations of the Rules of Conduct are referred to the normal disciplinary procedures of each school or division (“Dean’s Discipline’’). A student who is charged with a serious violation of the Rules has the option of choosing Dean’s Discipline or a more formal hearing procedure provided in the Rules.

All University faculty, students, and staff are responsible for compliance with the Rules of University Conduct. Copies of the full text are available at the Office of the University Senate, 406 Low Memorial Library and on the following Columbia University Web site: http://facets.columbia.edu/.

The Federal Family Educational Rights and Privacy Act (FERPA)

The University abides by the provisions of the Federal Family Educational Rights and Privacy Act of 1974. This act insures a wide range of rights, including but not limited to: information about student records that the University maintains, who maintains them, who has access to them, and for what purposes access is granted. The act also permits the University to release “directory information” without a student’s consent. In addition, the act guarantees students access to their records and restricts the access of others.

Students who wish to restrict access to their directory information may do so at the Registrar’s Office, 205 Kent. The guidelines are available on the following Columbia University Web site (www.columbia.edu/cu/registrar). Questions about the interpretation of the guidelines should be referred to the University’s General Counsel, 412 Low Library.

Immunization Requirements

Meningococcal Meningitis Decision

New York State public health law requires that students receive information from their institutions about meningococcal meningitis and the vaccine that protects against most strains of the disease that can occur on university campuses. Columbia students must make an informed decision about being vaccinated and certify their decision on-line. Full instructions are given on-line, and the process takes two to three minutes to complete. Students must formally indicate their decision about being vaccinated before they will be permitted to register for classes. Students must certify their meningitis decision on-line before registration begins.

Measles, Mumps, and Rubella (MMR)

New York State public health law requires that students taking 6 or more points provide documentation of immunity to measles, mumps, and rubella (MMR) before their first term of study. There are several ways to document immunity. In all cases, the Columbia University MMR form must be completed and submitted to the Health Services at Columbia (HSC) Immunization Office in Wien Hall, first floor, Suite 108, no later than the specified deadline, which is listed on the Health Services Web site. The blood test or MMR immunizations can be obtained at Primary Care Medical Services.

Students who have any questions about these requirements, should email Healt Services at hs-enrollment@columbia.edu or visit the Health Services Web site.

Immunizations Recommendations

Health Services at Columbia recommends that all students be properly immunized against or have immunity to the following: hepatitis B (three-dose series), varicella (chicken pox, two-dose series), tetanus, diphtheria, and all routine childhood diseases. These immunizations are available at Primary Care Medical Services. Students enrolled in the Health Service Program are no longer charged for the following vaccines when administered at Health Services: MMR, Hepatitis A, Hepatitis B, Hepatitis Combination A and B, Tetanus-Diphtheria, and Tetanus-Diphtheria-Pertussis. For all other vaccinations, students will be charged for the cost of the vaccine. Vaccinations are available to students not enrolled in the Health Service Program for a minimal fee. For more information, please visit the Health Services Web site.

Equal Educational Opportunity and Student Nondiscrimination Policies and Procedures on Discrimination and Harassment

The University’s Office of Equal Opportunity and Affirmative Action (EOAA) has overall responsibility for the University’s Equal Opportunity and Nondiscrimination Policies and has been designated to coordinate compliance activities under these policies and applicable federal, state, and local laws. Students, faculty, and staff may contact the EOAA Office to inquire about their rights under the University’s policies, request mediation or counseling, or seek information about filing a complaint.

Complaints by students against students are governed by the Equal Educational Opportunity and Student Nondiscrimination Policies and Procedures on Discrimination and Harassment, which are printed here and are available online at http://www.columbia.edu/cu/vpaa/eoaa/docs/student_discrim.html.

Complaints by students against employees are governed by the Equal Employment Opportunity and Nondiscrimination Policies and Procedures on Discrimination, Discriminatory Harassment, and Sexual Harassment, which are available online at http://www.columbia.edu/cu/vpaa/eoaa/docs/nondispol.html.

For further information and assistance, contact: Office of Equal Opportunity and Affirmative Action, 103 Low Library, MC 4333; 212-854-5511; http://www.columbia.edu/cu/vpaa/eoaa/.

Equal Educational Opportunity and Student Nondiscrimination Policies

Columbia University is committed to providing a learning environment free from unlawful discrimination and harassment, and to fostering a nurturing and vibrant community founded upon the fundamental dignity and worth of all of its members. Consistent with this commitment and with applicable laws, it is the policy of the University not to tolerate unlawful discrimination or harassment in any form and to provide students who feel that they are victims of discrimination or harassment with mechanisms for seeking redress.

Columbia University does not discriminate against any person in the administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other University-administered programs or permit the harassment of any student or applicant on the basis of race, color, sex, gender (including gender identity and expression), pregnancy, religion, creed, marital status, partnership status, age, sexual orientation, national origin, disability, military status, or any other legally protected status.

Nothing in this policy shall abridge academic freedom or the University’s educational mission. Prohibitions against discrimination and harassment do not extend to statements or written materials that are germane to classroom subject matter.

All members of the University community are expected to adhere to the applicable policies and to cooperate with the procedures for responding to complaints of discrimination and harassment. All are encouraged to report any conduct believed to be in violation of these policies. All students and applicants for admission are protected from coercion, intimidation, interference, or retaliation for filing a complaint or assisting in an investigation under any of the applicable policies and laws. Subjecting another to retaliatory, intimidating, or coercive conduct for filing a complaint or participating in an investigation is prohibited and may be addressed as a separate violation.

Definitions

For purposes of these policies and procedures, discrimination, discriminatory harassment, and sexual harassment are defined as follows:

Discrimination

Discrimination is defined as:

1. treating members of a protected class less favorably because of their membership in that class; or
2. having a policy or practice that has a disproportionately adverse impact on protected class members.

Discriminatory Harassment

Discriminatory harassment is defined as substantially interfering with an individual’s educational experience by subjecting him or her to severe or threatening conduct or to repeated humiliating or abusive conduct, based on his or her membership in a protected class. This includes sexual harassment, which is described below in further detail.

Sexual Harassment

Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when:

1. submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s education; or
2. submission to or rejection of such conduct by an individual is used as the basis for academic decisions affecting that individual; or
3. such conduct has the purpose or effect of unreasonably interfering with an individual’s academic performance or creating an intimidating, hostile, demeaning, or offensive academic or living environment.

Consensual, romantic relationships between faculty and other employees and students are generally not considered sexual harassment and are not prohibited by University policy. Individuals should be aware, however, that these relationships are susceptible to being characterized as nonconsensual, and even coercive, if there is an inherent power differential between the parties, and can lead to complaints of sexual harassment. For further information, students and employees should consult the Romantic Relationship Advisory Statement, which is printed here and is available online at http://www.health.columbia.edu/docs/services/ods/index.html..

Student Procedures on Discrimination and Harassment

The University offers a number of options for those seeking the assistance or intervention of offices and individuals authorized to respond to complaints of discrimination, discriminatory harassment, or sexual harassment. Any person who believes that he or she has been the subject of discrimination or harassment may choose initially to deal with the alleged offender directly through a face-to-face discussion, a personal telephone conversation, e-mail correspondence, or letters. In some cases, this approach may effectively resolve the situation; in those cases where it fails or falls short, the individual may pursue the other options provided.

Students with questions as to the appropriate procedure in a particular situation should contact the Dean of Students for their school.

Confidential Guidance and Assistance

The University has crafted a “safe haven” for those individuals who want to approach a knowledgeable person for confidential conversations. Individuals who wish to take advantage of this option may contact either the University Ombuds Officer or a member of the University Panel on Discrimination and Sexual Harassment. These officers are not authorized to conduct formal investigations.

University Panel on Discrimination and Sexual Harassment

The University Panel on Discrimination and Sexual Harassment is composed of trained, experienced, and accessible members of the Columbia community. Members of the Panel provide an informal, impartial, nonadversarial setting in which problems can be addressed through confidential counseling or mediation. Any student may approach any Panelist to discuss his or her concerns and seek advice. The Panelist may also meet with persons other than the student to ascertain facts relevant to appropriate resolution of the complaint or to seek an informal resolution to situations in which there are allegations of discrimination, discriminatory harassment, or sexual harassment. Discussions with Panelists are confidential and do not constitute notice to the University. A list of the current Panelists may be found online at http://www.columbia.edu/cu/vpaa/eoaa/docs/shpanel.html.

Mediation

Students may choose to resolve their complaints through mediation by the Office of Equal Opportunity and Affirmative Action, the University Ombuds Office, or the Mediation Clinic at Columbia Law School. Mediation is an informal, voluntary, and confidential process where parties can participate in a search for a fair and workable solution. Guidelines for mediation by the EOAA Office or the Mediation Clinic may be found online at http://www.columbia.edu/cu/vpaa/eoaa/docs/mediation.pdf.

Formal Complaint Procedures Against Another Student

Student complaints of discrimination or harassment against another student should be filed with the Dean of the school in which the accused student is enrolled. Complaints against students are investigated under the appropriate Dean’s Discipline procedure of the accused student’s school, with the exception noted below. Students found to have engaged in discrimination or harassment will be subject to discipline up to and including expulsion.  For additional information please see Dean's Discipline below.

Disciplinary Procedures for Sexual Assault

Complaints involving nonconsensual physical contact of a sexual nature by a student against a student must be filed under Dean’s Discipline or the Disciplinary Procedures for Sexual Assault. A copy of the Disciplinary Procedures for Sexual Assault may be obtained from the Program Coordinator of the Disciplinary Procedures for Sexual Assault, 701A Alfred Lerner Hall.

Procedure For Complaint Against a Student Organization

Students who wish to file a complaint of discrimination or harassment against a student organization should do so in consultation with the Dean of their own school; the Dean will identify the appropriate procedure and channels, and assist the student in pursuing the complaint.

Procedure for complaint against an employee

Student complaints of discrimination, discriminatory harassment, or sexual harassment against a member of the University’s staff or faculty should be filed with the Office of Equal Opportunity and Affirmative Action. Complaints filed with the EOAA office are governed by the Equal Employment Opportunity and Nondiscrimination Policies and Procedures on Discrimination, Discriminatory Harassment, and Sexual Harassment. The Office of Equal Opportunity and Affirmative Action is located at 103 Low Memorial Library and can be reached by telephone at 212-854-5511.

Independent investigation

The University, at the discretion of the General Counsel, may conduct an investigation independent of or in addition to the procedures provided herein at any time. The investigation may involve complaints or allegations concerning discrimination, discriminatory harassment, or sexual harassment against the University or any of its employees or students.

Statement of compliance with laws promoting equal educational opportunity and prohibiting discrimination and harassment

In accordance with all applicable laws and pursuant to its own policies and operating procedures, Columbia University provides for equal opportunity and prohibits unlawful discrimination and harassment. The applicable laws include:

1. Title VI of the Civil Rights Act of 1964, as amended, prohibits discrimination against any person on the basis of race, color, or national origin in programs or activities receiving federal financial assistance.
2. Title IX of the Education Amendments of 1972, as amended, prohibits discrimination on the basis of sex in the conduct or operation of a school’s educational programs or activities, including admission to these programs and activities.
3. Section 504 of the Rehabilitation Act of 1973 prohibits the exclusion of any person solely on the basis of a disability from participation in or access to benefits of any federally financed program or activity; it also prohibits discrimination against any person solely on the basis of disability in any federally financed program or activity.
4. The Americans with Disabilities Act of 1990 prohibits discrimination against persons with disabilities in public accommodation.
5. The Age Discrimination Act of 1975 prohibits discrimination on the basis of age in programs and activities receiving federal financial assistance.
6. The New York Executive Law, Article 15, Section 296(4), prohibits an educational institution from denying the use of its facilities to anyone otherwise qualified or permitting harassment of a student or applicant on the basis of color, race, religion, disability, national origin, sexual orientation, military status, sex, age, and marital status.
7. The New York Education Law, Section 313, as amended, prohibits educational institutions from discriminating against persons seeking admission as students to any institution, program, or course because of race, color, sex, religion, creed, marital status, age, sexual orientation, or national origin.
8. The New York City Human Rights Law, Section 8-107, prohibits discrimination on the basis of actual or perceived race, creed, color, national origin, age, gender (including gender identity and expression), disability, marital status, partnership status, sexual orientation, or alienage or citizenship status in public accommodations.

Any person wanting to file a complaint under any of these laws should consult the Web site of the relevant government agency listed below:
Office of Civil Rights, U.S. Department of Education
http://www.ed.gov/about/offices/list/ocr/index.html
U.S. Department of Justice
http://www.ada.gov/
New York State Division of Human Rights
http://www.dhr.state.ny.us
New York City Commission on Human Rights
http://www.nyc.gov/html/cchr/home.html

Sexual Assault Policy

On February 25, 2000, the University Senate adopted a Sexual Misconduct Policy and Disciplinary Procedure that can be used as an alternative to Dean’s Discipline. Renamed the Sexual Assault Policy, it applies to all students in all schools of the University. The Disciplinary Procedure for Sexual Assault applies to all students, with the exception of those enrolled in the Law School, Union Theological Seminary, and The Jewish Theological Seminary, but including the students of Teachers College and Barnard College. The policy prohibits sexual assault by any student and provides for comprehensive education of students, faculty, and administrators about the issue of sexual assault.

Copies of the policy and procedure are available from Helen Arnold, Manager, Office for the Disciplinary Procedure for Assault, 701A Lerner Hall, Mail Code 2617, 2920 Broadway, New York, NY 10027; telephone: 212-854-1717; fax: 212-854-2728; http://www.columbia.edu/cu/sexualmisconduct/. The policy and procedure can also be found in the Office of the Dean of Students of every school and on the Columbia University Web site (www.columbia.edu).

Columbia University Policy Statement against Sexual Assault

Columbia University, Barnard College, and Teachers College do not tolerate sexual assault of any degree or kind. The University community is committed to fostering a healthy and safe environment in which every member of the community can realize her or his fullest potential.

The University defines sexual assault as nonconsensual, intentional physical contact of a sexual nature, such as unwelcome physical contact with a person’s genitals, buttocks, or breasts. Sexual assault occurs when the act is committed either by (1) physical force, violence, threat, or intimidation; (2) ignoring the objections of another person; (3) causing another’s intoxication or impairment through the use of alcohol or other drugs; or (4) taking advantage of another person’s incapacitation, state of intimidation, helplessness, or other inability to consent.

Sexual assault is a serious problem on college campuses throughout the country. To counteract this problem, the University provides educational and prevention programs, resources for individuals dealing with sexual assault, and accessible methods of complaint resolution.

The University encourages students who believe they have been subjected to nonconsensual physical contact of a sexual nature to report these incidents, whether or not they choose to file an official complaint. Reporting enables the University to protect the complainant and the larger community by taking appropriate actions.

In recognition of the sensitive nature of sexual assault cases, and the difficulties inherent in reporting them, the University provides students with three options in seeking recourse. To fall within the jurisdiction of the University administrative procedures, the alleged sexual assault must have been committed by a student on a student.

Complaint Resolution Options

A student may choose to initiate disciplinary proceedings though Dean’s Discipline, in which case s/he will file a complaint with the Dean of the school of the accused student. Alternatively, a student may choose to file a complaint using the University-wide Disciplinary Procedure. This procedure, established specifically to address allegations of sexual assault, ensures that the members of the committee hearing the case will be specially trained in adjudicating sexual assault. A student who has been found to have violated this policy may be subject to sanctions including, but not limited to, reprimand, disciplinary probation, suspension, and dismissal. A student may also be barred from certain University facilities or activities, or be required to attend education programming. Sanctions are imposed by the Dean of the student’s school in accord with University rules. The disciplinary authority of the University is vested by the Trustees in the President and Provost and, subject to their reserved powers, in the Dean of each faculty. A student may seek to pursue a third option, the mediation of sexual assault cases, either through the University Ombuds Office or through the Office of the Disciplinary Procedure for Sexual Assault.

If a member of the community believes s/he has been sexually assaulted by an employee of the University, s/he is advised to contact Helen Arnold, Manager, Disciplinary Procedure for Sexual Assault, 701A Lerner Hall; 212-854-1717; hva2002@columbia.edu.

Romantic Relationship Advisory Statement

Columbia University’s educational mission is promoted by the professionalism in its faculty-student and staff-student relationships. Faculty and staff are cautioned that consensual romantic relationships with student members of the University community, while not expressly prohibited, can prove problematic. While some relationships may begin and remain harmonious, they are susceptible to being characterized as nonconsensual and even coercive. This sometimes occurs when such a relationship ends, and is exacerbated by the inherent power differential between the parties.

A faculty or staff member involved in a consensual relationship with a student is expected to remove him/herself from academic or professional decisions concerning the student. This expectation arises because the relationship may impair, or may be perceived as impairing, a faculty or staff member’s ability to make objective judgments about that student.

The Provost has authorized some departments to adopt more restrictive policies, given the special nature of the relationship between their students and faculty or staff. Individuals are, therefore, encouraged to contact their department head if they have any questions about whether a more restrictive policy applies to them. Departments that wish to establish more restrictive policies should contact the Associate Provost for Equal Opportunity and Affirmative Action before implementation.

Should a romantic relationship with a student lead to a charge of sexual harassment against a faculty or staff member, the University is obligated to investigate and resolve the charge in accordance with its Equal Employment Opportunity and Nondiscrimination Policies and Procedures on Discrimination, Discriminatory Harassment, and Sexual Harassment.

Questions regarding this Advisory Statement may be directed to Susan Rieger, Office of Equal Opportunity and Affirmative Action, 103 Low Memorial Library, Mail Code 4333, 535 West 116th Street, New York, NY 10027, 212-854-5511.

Discipline

The continuance of each student upon the rolls of the University, the receipt of academic credits, graduation, and the conferring of any degree or the granting of any certificate are strictly subject to the disciplinary powers of the University.

Although ultimate authority on matters of student discipline is vested in the Trustees of the University, the Dean of the College and his staff are given responsibility for establishing certain standards of behavior for College students beyond the regulations included in the Statutes of the University and for defining procedures by which discipline will be administered.

It is expected that in and out of the classroom, on and off campus, each student in the College will act in an honest way and will respect the rights of others.
Freedom of expression is an essential part of University life, but it does not include intimidation, threats of violence, or the inducement of others to engage in
violence or in conduct which harasses others. Conduct which threatens or harasses others because of their race, sex, religion, disability, sexual orientation, or for any other reason is unacceptable and will be dealt with very severely. For all to benefit from the diversity to be found at Columbia, all must live up to these standards. Any College student who believes that he or she has been victimized should speak with an advising dean in the Center for Student Advising, a member of the Office of Residential Programs, or a member of the Office of Judicial Affairs and Community Standards.

While every subtlety of proper behavior cannot be detailed here, examples of other actions that would subject a student to discipline are:

1. Dishonesty in academic assignments or in dealings with University officials, including members of the faculty
2. Knowingly or recklessly endangering the health or safety of others
3. Intentionally or recklessly destroying, damaging, or stealing property
4. Possessing, distributing, manufacturing or using illegal drugs
5. Possession of weapons
6. Refusal to show identification at the request of a University official; failure to respond to the legitimate request of a University official exercising his or her duty
7. Threatening, harassing, or abusing others
8. Violating the “Rules of University Conduct” (copies of which are available in 406 Low Library and other locations mentioned above)
9. Violating the rules of the residence halls outlined in the “Guide to Living;” this also applies to all fraternity and sorority housing
10. Violating the University’s Alcohol Policy (see Essential Policies for the Columbia Community);
11. Violating the University’s Policy on Sexual Assault
12. Violating the rules governing Columbia University Information Technology (CUIT) policies and procedures
13. Selling or otherwise commercializing notes (whether taken in class by a student or distributed to the class by an instructor), syllabi, exams, or content on a University or individual faculty member Web site that is not accessible to anyone outside of the University community
14. Representing any commercial interest on campus or operating any business on campus without authorization from the Dean of Career Education.

A student alleged to have engaged in behavioral misconduct will be subject to the Dean's Discipline process.

Dean's Discipline Process

The Office of Judicial Affairs and Community Standards (located within the Division of Student Affairs) is responsible for all disciplinary affairs concerning undergraduate students that are not reserved to some other body. Many policy violations that occur in the residence halls are handled by the associate directors of the Office of Residential Programs; however some serious offenses are referred directly to the Office of Judicial Affairs and Community Standards. Similarly, most violations of rules concerning fraternities or sororities as organizations are handled by the assistant director of Greek life and leadership; but some incidents are referred directly to the Office of Judicial Affairs and Community Standards. In matters involving rallies, picketing, and other mass demonstrations, the Rules of University Conduct outlines procedures.

The purpose of the Dean's Discipline process is educative and it is used to determine students' responsibility for alleged violations of College or University policies. Since the Dean's Discipline process is neither adversarial, nor legalistic, the technical rules of evidence applicable to civil and criminal court cases do not apply.

Upon receipt of a complaint, the Office of Judicial Affairs and Community Standards determines whether Dean's Discipline is appropriate or if the complaint should be referred elsewhere. At this time the student against whom a complaint has been made may be removed from housing and/or placed on interim suspension by the student affairs staff if it is determined that these student's behavior makes their presence on campus a danger to the normal operations of the institution, to their own safety, or to the property of the University or that of others.

As part of the Dean's Discipline process, the student is informed in writing of the complaint made against them and the next step in the process. At the hearing at least two members of the staff of the Dean of Student Affairs Office present information which supports the allegation that the student has violated College or University policies. The student is then asked to respond and they are provided with an opportunity to present information on their behalf.

Utilizing the standard of proof principle termed "preponderance of evidence," the hearing administrators will make a determination of responsibility for the alleged violation if the information provided in the hearing shows that it is more likely than not that a violation of Columbia policy occurred. The degree of seriousness of a violation and student's previous disciplinary record, if any, will determine the severity of sanctions issued if the student is found responsible.  If at the conclusion of that process the student is found responsible for the violation, possible outcomes include:

1. Warning
2. Conditional probation
3. Probation
4. Loss of housing
5. Suspension
6. Dismissal/Expulsion
7. Additional Educational Sanctions

The parents or guardians of students found responsible may also be notified. In addition, the faculty Committee on Honors, Awards, and Prizes and the Columbia College chapter of Phi Beta Kappa may take into consideration students' responsibility for violating College or University policies in the decisions for awarding College Honors and selecting students for induction into Phi Beta Kappa.

Students will be notified of the outcome of the hearing in writing and have the right to request an appeal of the decision and the resulting sanctions. There are
three grounds upon which an appeal may be made: (1) the student has new information, unavailable at the time of the hearing; (2) the student has concerns with the process that may change or affect the outcome of the decision; or (3) the student feels that the sanction is too severe. The request for review must be made in writing to the individual indicated in the decision letter and must be received within ten calendar days after the student receives notice of the hearing outcome. Students are given the opportunity to make one request for review of the decision against them. No higher level of appeal is available after this first request has been processed.

Special Circumstances

Interim Actions

In certain circumstances, during the investigative process, student affairs staff may place restrictions on a student prior to the conclusion of the hearing. Restrictions that may be placed on students include, but are not limited to, restricting access to the residence halls or other buildings on campus or suspending a student from participation in the campus community. Student affairs staff will only take these interim actions if it is determined that the student's behavior may make their presence on campus a danger to the normal operation of the institution, the safety of themselves or others, or to the property of the University or others.

Outside Proceedings

If an investigation is occurring outside of the university community (as in the case with criminal investigations) the University may postpone the Dean's Discipline process until the conclusion of outside proceedings. However, interim measures may be taken immediately as indicated above. It should be noted that the results of the outside investigation are rarely considered within the context of the institutional investigation unless that investigation reveals behavior that is particularly egregious and damaging to the well-being of the university community. It is the responsibility of the student to notify the Office of Judicial Affairs and Community Standards when the outside proceedings have been completed.

Confidentiality

In general, under University policy and federal law, information about dean's disciplinary proceedings is confidential and may not be disclosed to others. A limited exception to this principle is that the outcome of dean's disciplinary proceedings alleging a crime of violence may be disclosed both to the accuser and the accused.

Withdrawls, Leaves, and Readmission

Academic Probation

At the end of each term the Committee on Academic Standing reviews the records of all students enrolled in the College to determine who will be placed on academic probation and who will be suspended or required to withdraw from the College.

Students may be placed on academic probation for the following reasons: failure to complete with passing grades 12 points in a term; a term or overall grade point average below 2.0; or failure to make satisfactory progress toward the degree. The advising deans offer the support necessary to help students on academic probation return to good standing.

Parents are notified when students are placed on academic probation or suspension or are academically dismissed from the College.

Students who are on academic probation are not eligible for study abroad.

Academic Suspension/Dismissal

Students with extremely poor records in a term, or who fail to improve after being on academic probation, will be required to withdraw from the College for at least a year. Conditions for readmission are specified at the time of suspension. If a student is readmitted after having been suspended and again fails to achieve satisfactory grades or to make normal progress toward the degree, he or she may be dismissed from the College. International Students in F-1 or J-1 status are not allowed to remain in the United States while suspended or dismissed from the University. Any international student who is dismissed or suspended should immediately contact the International Students and Scholars Office to discuss any options available

Involuntary Leave of Absenc

The Dean of Students or his/her designee may place a student on an Involuntary Leave of Absence for reasons of personal or community safety. This process will be undertaken only in extraordinary circumstances when there is compelling information to suggest that the student is engaging in or is at heightened risk of engaging in behavior that could lead to serious injury to others, including as a result of physical or psychological illness. In addition, the Involuntary Leave process may be initiated if, based on as individualized assessment from Counseling and Psychological Serivces or other University personnel, it is determined that there is a significant risk that the student will harm him/herself, and that the risk cannot be eliminated or reduced to an acceptable level through reasonable and realistic accommodations and/or on-campus supports.

This policy will not be used in lieu of disciplinary actions to address violations of Columbia University rules, regulations, or policies. A student who has engaged in behavior that may violate rules, regulations, or policies of the University community may be subject to the Dean's Discipline Process. A student may be required to participate in the disciplinary process coincident with placing the student on an Involuntary Leave of Absence. A student who is placed on an Involuntary Leave of Absence while on academic and/or disciplinary status will return on the same status.

Before an Involuntary Leave is considered, efforts may be made to encourage the student to take a Voluntary Medical Leave of Absence. These procedures are described in the Voluntary Medical Leave of Absence Policy. A readmission process may still be required of a student electing a Voluntary Medical Leave to determine his/her readiness to return to school (e.g., whether returning to school may increase the risk of self-harm and/or harm to others). a student will note be deemed ready to return to school if returning may increase the risk of self-harm and/or harm to others.

International students are advised that an Involuntary Leave of Absence will likely affect their student visa status and should consult with the International Students and Scholars Office (ISSO).

When safety is an immediate concern, the DOS or his/her designee may remove a student from the campus pending final decision on an Involuntary Leave. If this action is deemed necessary, the student will be given notice of the removal. An opportunity to be heard by the DOS and, if desired, appeal the final decision will be provided at a later time.

See www.columbia.edu/cu/facets for the complete policy and guidelines and consult your Advising Dean in the Center for Student Advising.

Voluntary Withdrawal

Withdrawing from college temporarily often has a salutary effect on a student’s undergraduate performance. Appropriate reasons for such a course of action range from financial to experiential. Often students of considerable ability perform well below their capacities because of burdensome personal or family problems or because they have not made career decisions that would give direction to their studies. Such students frequently are better prepared to make the most of their academic work at Columbia after a year or more away from school. A student who withdraws is not guaranteed housing upon readmission. It is expected that students will return within two years. Failure to return within two years will result in a permanent withdrawal from the College. Students considering a voluntary withdrawal must discuss this option with their class dean. An international student in F-1 or J-1 status who withdraws from the University is not allowed to remain in the United States without immediately transferring to another university. International students should contact the International Students and Scholars Office for procedures to be followed in their particular situation and to insure that the appropriate information is entered into SEVIS, the Department of Homeland Security database. To obtain the complete policy, consult your advising dean in the Center for Student Advising.

Medical Leave of Absence

A medical leave is granted to a student whose physical or psychological health prevents him or her from successfully pursuing full-time study. Documentation from a physician or counselor must be provided within 30 days of the request before such a leave is granted. The DOS or designee may request a consultative review of the medical or mental health documentation by a Columbia health professional; a member of the staff of Primary Care Medical Services and/or Counseling and Psychological Services. This consultation may include conversation between the treating health care provider and the designated University health professional. The DOS may also request that the student engage in an exit interview with a University health professional prior to taking the consent from the student. Upon return from a medical leave the student must submit proof of recovery, as well as meet all other conditions as outlined in their leave. Most medical leaves are for a minimum of one year, but rarely are granted for more than two years. Failure to return within two years will result in permanent withdrawal from the College. International students in F-1 or J-1 status should contact the International Students and Scholars Office (ISSO) before taking a leave of absence to obtain the necessary information needed to stay in valid student non-immigrant status and to verify that SEVIS, the Department of Homeland Security database, has been notified of the approved leave. Once the student plans to return to Columbia and has obtained the necessary approval from the school, the student must contact the ISSO to request a new visa certificate (form I-20 or form DS-2019) that reflects the new completion of studies date. To obtain the complete policy consult your advising dean in the Center for Student Advising.

Required Medical Leave for Students with Eating Disorders

With eating disorders, a medical leave is sometimes necessary to protect the safety of a student. Ususally this is becuase the student's illness is advanced encough to require hospitalization or intensive day treatment beyond the scope of University medical and psychological resources. A medical leave is also sometimes deemed necessary when a individual student's eating disorder has negatively impacted the integrity of the University's learning environment.

1. Before an involuntary medical leave is considered, efforts will be made to encourage the student to take a voluntary medical leave, thus preserving to the extent possible, confidentiality and privacy.
2. The policy will be invoked only in extraordinary circumstances, when a student is unable or unwilling to request a voluntary medical leave of absence.

To obtain the complete policy students should see FACETS at www.columbia.edu/cu/facets and consult their advising dean in the Center for Student Advising.

Leave for Military Duty

Any student who is a member of the National Guard or other reserve component of the armed forces of the United States or of the state organized militia and is called or ordered to active duty will be granted a military leave of absence for the period of active duty and for one year thereafter. Upon return from military leave of absence, the student will be restored to the educational status attained prior to being called or ordered to such duty without loss of academic credits earned, scholarships or grants awarded, or tuition or other fees paid for the period of the military leave of absence to the next enrollment period or will refund the tuition and fees paid to the student, at the student’s option.

Students in need of a military leave of absence should contact the Dean of Students for their school.

Readmission

Students seeking readmission to Columbia College must submit evidence that they have achieved the purposes for which they left. Consequently, specific readmission procedures are determined by the reasons for the withdrawal. Further information is available in the memorandum “Readmission to Columbia College,’’ available in the Center for Student Advising.

Students applying for readmission should complete all parts of the appropriate readmission procedures by June 1 for the fall term or October 1 for the spring term. Once an international student in F-1 or J-1 status is readmitted, the student should contact the International Students and Scholars Office to obtain a new visa certificate (form I-20 or form DS-2019).

The Columbia College Committee on Academic Standing

The Columbia College Committee on Academic Standing implements academic policies and regulations for Columbia College students as set forth by the faculty Committee on Instruction, the University Senate, or the faculty as a whole. The Committee on Academic Standing is expected to uphold the policies and regulations of the Committee on Instruction.

The Committee on Academic Standing is composed of advising deans and the associate dean for student advising.

Academic Integrity

Academic integrity defines an intellectual community and its educational mission. As members of such a community Columbia College students are expected to honor intellectual work and respect its origins. A Columbia College education has two complementary elements: mastery over intellectual material within a discipline and overall development of moral character and personal ethics. Engaging in forms of academic dishonesty violates Columbia community standards and severely inhibits a student’s opportunity to mature academically, professionally, and socially. Consequently, academic dishonesty is one of the most serious offenses a student can commit at Columbia University.

Academic dishonesty may be intentional or unintentional and most commonly includes but is not limited to:

1. Plagiarism (the use of words, phrases, or ideas belonging to another, without properly citing or acknowledging the source)
2. Cheating on examinations
3. Unauthorized collaboration on an assignment
4. Receiving unauthorized assistance on an assignment
5. Copying computer programs
6. Forgery
7. Submitting work for one course that has already been used for another course
8. Unauthorized distribution of assignments and exams
9. Lying to an instructor or University officer
10. Obtaining advance knowledge of exams or other assignments without permission

A student alleged to have engaged in academic dishonesty is subject to the Dean’s Discipline Process outlined above.

Students found responsible for academic dishonesty may expect a notation on the student's permanent academic record specifying and indicating the sanction is a result of academic misconduct. In addition, they may expect reports of such offenses on future recommendations for law, medical, or graduate school. The parents or guardians of students found responsible may also be notified. In addition, the faculty Committee on Honors, Awards, and Prizes and the Columbia College chapter of Phi Beta Kappa may take into consideration students' responsibility for violating College and in the decisions for awarding College Honors and selecting students for induction into Phi Beta Kappa.

Columbia’s disciplinary approach to academic dishonesty, and the disciplinary process as a whole, is educative, and is informed by expectations that students must take full responsibility for their actions and that students will make informed choices inside and outside the classroom. Through the Center for Student Advising, students can access a range of resources that aid them in making sound decisions regarding academics, extracurricular activities, and personal issues.

Policy on Academic Concerns, Complaints, and Grievances

Columbia University is committed to fostering intellectual inquiry in a climate of academic freedom and integrity. Its members, students and faculty alike, are expected to uphold these principles and exhibit tolerance and respect for others.

When a student believes that a faculty member has failed to meet his or her obligations in an instructional setting, the student has two principal sources of immediate assistance: the University's Ombuds Office and the professional staff of the School in which the student is enrolled.

The Ombuds Office is available to help students find solutions to a wide range of problems arising in the context of their association with the university, including those involving faculty misconduct in an instructional setting. Students may wish to consult with the Ombuds Office before taking their concerns to the School, or they may wish to consult with the Ombuds Office at any time in the course of their discussions with School officials or, eventually, with members of the Vice President's Grievance Committee.

Like the Ombuds Office, each of the Schools has a professional staff ready to help students with concerns and complaints of many kinds, including those involving faculty misconduct in an instructional setting. The staff works with students and faculty to resolve such issues, but should resolution not be possible, the student may avail herself or himself of the School's grievance procedures.

The following procedures are part of a process to ensure that student concerns about experiences in the classroom or with faculty are addressed in an informed and appropriate manner.

Due to the size and diverse nature of our scholarly community, each school maintains its own processes for addressing a variety of student life issues, including students' concerns about experiences in the classroom or with faculty at their school. Experience has shown that most student concerns are best resolved in a collaborative way at the school level, starting with the advising dean or dean of students, as explained below for your particular school.

The grievance procedures available through the office of the Vice President for Arts and Sciences are intended to complement, not substitute for, the procedures available in each of the Schools, and they treat a considerably more limited range of issues. They are designed to address only those cases involving professional misconduct by a faculty member of Arts and Sciences in an instructional setting in which there were significant irregularities or errors in applying School procedures. Information on this process can be found on the Faculty of the Arts and Sciences Web site.

If the instructor at issue is not a member of the Arts and Sciences faculty, the student should consult the instructor’s particular school for its procedures.
We welcome students' thoughts on ways to clarify or enhance these procedures. If you are a Columbia College student, please e-mail us at cc-academicaffairs@columbia.edu.

Columbia College Proceess for Expressing Academic Concerns, Complaints, and Greivances

Columbia College students are members of a University community committed to fostering intellectual inquiry within a climate of academic freedom and integrity. Students and faculty alike are expected to promote these goals in the context of inclusiveness, mutual respect, and tolerance for others, as ideas are explored, facts gathered, opinions weighed, and conclusions drawn. We work together with the understanding that we are, first and foremost, an educational community with teaching and learning at the heart of our enterprise and many educational opportunities beyond the walls of the classroom. Central to all of our procedures is our educational mission, and it is this educational mission which also informs our process for dealing with academic concerns, complaints, and grievances. From time to time a student may have concerns about a particular classroom experience, a specific curricular matter, or a faculty member’s actions that seem not to be consistent with the highest ideals of our community. Different kinds of academic concerns and complaints will require different approaches to resolve them satisfactorily. The student should speak first with his or her advising dean who will help the student determine how best to proceed. It may, for example, be the case that the issue is best taken up with the student's instructor. If, after a discussion with the advising dean, it is clear that the student does not feel comfortable speaking directly with the instructor, the advising dean will then advise and support the student in a different course of action.

For all procedures that are handled in the College, we attempt first to resolve issues on an informal and educational basis, making sure that those involved
understand each other's point of view, before moving toward more formal procedures of complaint and redress.In every case we seek to address issues in a timely manner (see Timeframe for Proceedings) at the most immediate level available, before moving up to higher levels of authority and responsibility.

Concerns about Grades or Other Academic Assessments

The awarding of grades and all other academic evaluations rests entirely with the faculty. If a student has a concern relating to a particular grade or other assessment of his or her academic work, the student first should speak with the instructor of the class to understand how the grade or other evaluation was derived and to address the student's specific concern. If the student does not feel comfortable speaking with the class instructor about the matter, he or she should bring the issue to the attention of the department chair, the director of undergraduate studies, or his or her advising dean in order to seek advice on how best to address the issue.

If the student is unable thus to resolve the matter to his or her satisfaction and believes that a procedural issue is involved, the student should bring the matter to the attention of the Dean of Academic Affairs. The dean will work with the student and the faculty to determine whether there has been a procedural breach and, if so, take immediate steps to remedy the matter. If relevant faculty other than the instructor, together with the dean, decide that the grade or other academic evaluation was appropriate, given class assignments and circumstances, the student will be informed and the decision will be final.

Complaints Involving a Faculty Member

The Columbia faculty hold themselves to the highest professional standards, but from time to time there may be concern that their professional conduct is not consistent with the standards that the faculty have established for themselves. Those rights, duties, and obligations are delineated in the University Statutes and in the Faculty Handbook and can be found on-line at: http://www.columbia.edu/cu/vpaa/fhb/main.html.

Consistent with those duties and obligations, conduct that is grievable under these procedures include:

1. failure to show appropriate respect in an instructional setting for the rights of others to hold opinions differing from their own;
2. misuse of faculty authority to promote a political or social cause within an instructional setting;
3. conduct in the classroom or another instructional setting that adversely affects the learning environment.

If a student believes that a faculty member has acted in an unprofessional manner, he or she should first speak with his or her advising dean who will work with the student to review the claim, establish the substance of the complaint, and come to a decision about how best to address the concerns raised by the student. If appropriate, the advising dean will refer the student to the Dean of Academic Affairs who, working with relevant faculty, will investigate the matter fully and attempt to resolve the matter. If the matter remains unresolved and the dean decides that further action is warranted, he or she may refer the matter to the Vice President for Arts and Sciences.

If at any time a student believes the process is not working in a constructive or timely fashion, the student may always call the Dean of the College.  If the instructor is not a member of the Arts and Sciences faculty, the advising dean will assist the student to identify the appropriate faculty and the right procedures. Each school has its own grievance procedures
and they are posted on individual schools’ Web sites.

The University has alternate procedures to address other specific concerns.

If the alleged misconduct involves discrimination and sexual harassment, the complaint should be filed with the Associate Provost for Equal Opportunity and
Affirmative Action. For information on the procedures for handling such complaints see Discrimination and Sexual Harassment Policy and Procedure in this bulletin or on-line at http://www.columbia.edu/cu/vpaa/eoaa/docs/discrim_sexharass.html.

Complaints against the school's faculty that allege scientific or scholarly misconduct are also evaluated using other procedures. These are contained in
the Statement on Professional Ethics and Faculty Obligations and Guidelines for Review of Professional Misconduct, available on-line at http://www.columbia.edu/cu/vpaa/fhb/app/appe.

The policy on romantic relationships can be found in the Romantic Relationship Advisory Statement in this bulletin or on-line at http://www.columbia.edu/cu/vpaa/eoaa/docs/romance.html.

Timeframe for Proceedings

A student should ordinarily bring any concern or complaint within thirty (30) days of the end of the semester in which the offending conduct occurred or by the beginning of the following semester. The school process will ordinarily take thirty (30) days.

Confidentiality

At every level, those involved recognize and respect a student’s need for confidentiality when addressing certain kinds of concerns. If the student wishes complete confidentiality, any concern may be raised with the University’s Ombuds Officer, a neutral complaint handler for the University. The office offers a range of options and communication channels. Students, however, must be aware that the Ombuds Office has no authority to adjudicate a complaint; it is there as a confidential resource to students, faculty and administrators to advise on various avenues of redress and to mediate disputes, if both parties agree.

University Ombuds Office

The Ombuds Office is an informal, safe, and confidential place to voice concerns. The Ombuds Officer will listen, offer information about Columbia University policies and resources, and help visitors evaluate a range of options for resolving a problem. The visitor selects the course of action, if any. The Ombuds Officer may, with permission, participate in informal conflict resolution and may mediate if all parties agree. The Ombuds Office provides information about formal grievance procedures in other offices and is a resource for any kind of issue, including concerns that fall outside the scope of formal complaint channels. In some situations, the Ombuds Officer may help find ways to convey information while maintaining the anonymity of the source. Discussions with the Ombuds Officer are off-the-record and do not constitute notice to the University.
For more information, see http://www.columbia.edu/cu/ombuds/.

Disability Services

Health Services at Columbia's Office of Disability Services (ODS) facilitates equal access for students with disabilities by coordinating reasonable accommodations and support services. ODS also provides assistance to students with temporary injuries and illnesses.

Reasonable Accommodations are adjustments to policy, practice, and programs that “level the playing field” for students with disabilities and provide equal access to Columbia’s programs and activities. Examples include the administration of exams, services such as note-taking, sign language interpreters, assistive technology, and coordination of accessible housing needs. Accommodation plans and services are custom designed to match the disability-related needs of each student and are determined according to documentation and the student’s program requirements.

Registration includes submission of both the Application for Accommodations and Services and disability documentation. The application and disability documentation guidelines are available online and at the ODS office. Students are encouraged to register within the first two weeks of the semester to ensure that reasonable accommodations can be made for that term. Please note that students are not eligible to receive reasonable accommodations until the registration process is complete.

Columbia considers its faculty and academic program staff to be important partners in the University's efforts to reasonably accommodate students with disabilities. With this in mind, Columbia has established a network of disability service liaisons to facilitate equal access to all University programs for students with disabilities. Please consult the Disability Services' Web site for a full list of ODS liaisons. For further information, contact the Columbia University Office of Disability Services: 212-854-2388; 212-854-2378 (TTY); 212-854-3448 (fax); disability@columbia.edu; Health Services Web site. The Morningside campus office is located at Lerner Hall, 7th floor, MC 2605, 2920 Broadway, New York, NY 10027. The Medical Center campus office is located at 101 Bard Hall, 50 Haven Avenue, New York, NY 10032.

Religious Holidays

It is the policy of the University to respect its members’ religious beliefs. In compliance with New York State law, each student who is absent from school because of his or her religious beliefs will be given an equivalent opportunity to register for classes or make up any examination, study, or work requirements that he or she may have missed because of such absence on any particular day or days. No student will be penalized for absence due to religious beliefs, and alternative means will be sought for satisfying the academic requirements involved. Officers of administration and of instruction responsible for scheduling of academic activities or essential services are expected to avoid conflict with religious holidays as much as possible. If a suitable arrangement cannot be worked out between the student and the instructor involved, they should consult the appropriate dean or director. If an additional appeal is needed, it may be taken to the Provost.

Transcripts and Certification

In order to release a transcript, a student must provide written consent. You may obtain an official transcript of your academic record at Columbia University by writing to: Student Service Center, Columbia University, 205 Kent Hall, Mail Code 9202, 1140 Amsterdam Avenue, New York, NY 10027, Attention: Transcripts.

Currently enrolled students may order transcripts for themselves and for colleges and universities via the Student Services page. There is no charge for issuing transcripts; however, all students pay a one-time transcript fee upon their first registration at the University.

Please include the following information with your request: current and former names; personal identification number (PID) and/or UNI if known; schools attended and dates of attendance; degrees awarded and dates awarded; number of transcripts desired and complete address for each; your current address and telephone number; and your signature authorizing the release of your transcript. You may also order transcripts in person at 205 Kent Hall on the Morningside campus (9 a.m.–5 p.m., Monday–Friday). The normal processing time for transcripts is two to three business days. If you mail in your request for a transcript, you should allow several additional days for delivery to and from the University.

Currently enrolled students may order certifications of their enrollment and degrees in person or on the Student Services page on the Web as described above. Certifications are provided while you wait if you come to 205 Kent to request them. There is no charge for certifications.

The Registrar’s Office no longer handles requests for degree verification by third parties. Their requests should be made either by calling the National Student Clearinghouse: 703-742-4200; by e-mailing: degreeverify@studentclearinghouse.org; or by mail: National Student Clearinghouse, 13454 Sunrise Valley Drive, Suite 300, Herndon, VA 20171.

Graduation

The B.A. degree is awarded three times during the year: in February, May, and October. There is one commencement ceremony in May.

Application or Renewal of Application for the Degree

Students pick up and file applications for their degree at the Academic Advising Center. General deadlines for applying for graduation are August 1 for October, November 1 for February, and December 1 for May. (When a deadline falls on a weekend or holiday, the deadline moves to the next business day.) Students who fail to earn the degree by the conferral date for which they applied must file another application for a later conferral date.

Diplomas

There is no charge for the preparation and conferral of an original diploma. Your name will be printed exactly as it appears on your transcript. Check your transcript, and if you find errors, contact the Registrar (210 Kent) before you file the degree application. If you wish to change your name, you must submit the Name Change Affidavit located on the back of the degree application form. The affidavit must be notarized and filed by the application deadline. If your diploma is lost or damaged, there will be a charge of $100 for a replacement diploma. Note that replacement diplomas carry the signatures of current University officials. Applications for replacement diplomas may be requested by calling the Office of the Registrar, Graduation, Degree Audit, and Diploma Division, 212-854-1454. For additional information see the following Web sites:
http://www.columbia.edu/cu/registrar/docs/forms/app-for-deg-or-cert.html
http://www.columbia.edu/cu/registrar/docs/students/graduation-and-diplomas/
http://www.columbia.edu/cu/ceremonies/commencement/

Campus Safety and Security

At Columbia University, the safety and well-being of our students, faculty, and staff is an important priority. Columbia’s campuses and their environs are safe and have a relatively low crime rate for an urban university.

The University is required by federal law to publish an annual security report containing information with respect to campus security policies and statistics on the incidence of certain crimes on and around our campuses. This information is available on the Web site for the United States Department of Education (http://op.ed.gov/Security/search.asp); by requesting a copy of the report from: Campus Crime Report, Department of Public Safety, Columbia University, 111 Low Library, Mail Code 4301, 535 West 116th Street, New York, NY 10027; or on the Public Safety Web site (http://www.columbia.edu/cu/publicsafety/).