Columbia College

Exams

A student in my class missed the final exam.

Immediately alert the student's advising dean. It is important that the advising dean is informed in the event that there is a serious problem which requires the College to intervene.

A student in my class has requested to take a make-up exam because of an exam conflict.

There are the occasional cases in which students have final exams scheduled at the same time. Instructors are asked to be responsive to students' requests to take the exam at another time during the final exam period. Students' exam schedules are established by the University Registrar and are available on their SSOL accounts. Students should be able to demonstrate to you the nature of the exam conflict with a print-out of this page.

Similarly, if students have more than two exams scheduled in one calendar day they may request to take the additional final exam(s) at another time during the final exam period. Again, students should be able to demonstrate to you their Registrar-certified exam schedules in order to support their requests.

Should you have any questions or concerns about a student's request, please contact the student's advising dean at 854-6379 or Andrew Plaa, Dean of Advising for Columbia College and Columbia Engineering, 854-8829.

A student in my class has requested to take a make-up exam because of an athletics commitment.

Instructors are asked to be responsive to such requests. Some students are able to take the exam at the scheduled time but while traveling with the team. In these instances the exam is given to, and proctored by, the team coach. Alternatively a make-up exam taken on campus but at a different time could be scheduled. Should you have any questions or concerns about a student's request, please contact the student's advising dean at 854-6379 or Andrew PlaaDean of Advising for Columbia College and Columbia Engineering, 854-8829.

A student in my class has requested to take the final exam at a different time because of previously arranged holiday travel plans.

The final exam schedule is published well before the end of the semester and students are informed that examinations will not be rescheduled to accommodate travel plans.

A student in my class has requested to be allowed to take the final exam at a different time because of ill-health.

Students who are ill for the final exam may be granted a grade of Incomplete (INC) by the Committee on Academic Standing which is able to review students' requests and the medical documentation supporting them. Please refer students requesting a make-up exam on the grounds of ill-health to their advising dean. If granted a grade of Incomplete, the student will be allowed to take a make-up exam during the Deferred Examination period at the beginning of the next semester.

A student in my class was ill during the exam.

If a student attends an exam but is too ill to complete it, please refer them to their advising dean. It may be that the student is granted a grade of Incomplete, in which case they are allowed to take a make-up exam during the Deferred Examination period at the beginning of the next semester.

A student in my class missed the mid-term exam

Again, please immediately alert the student's advising dean. The adviser contacts the student to ascertain the nature of the problem, and then contacts the instructor with any relevant information.

I wish to provide a make-up class during the reading period

It is a University Senate policy that no classes or exams can take place during the reading period, just prior to the week of exams. Please find an alternative date to hold the class, but please also be aware that students should not be required to attend this class unless they received confirmation of the date at the beginning of the semester.

How long should I keep final exam scripts?

It is the expectation of the Committee on Instruction that final exam scripts are retained for at least one calendar year after the final grades are submitted.