The Columbia College grading system is as follows: A, excellent; B, good; C, fair; D, poor but passing; F, failure (a final grade, not subject to reexamination). Plus and minus grades may also be used, except with D or F. Pass (P) is used for students who elect this option.
The Committee on Instruction of Columbia College has instructed the Registrar to calculate a cumulative grade point average for external purposes such as official transcripts. The Registrar also calculates term and cumulative grade point averages for internal purposes such as determining eligibility for the Dean’s List.
Percentage of A Grades Calculation
College transcripts note the percentage of grades in the A range in all lecture classes with at least twelve students and in all Colloquia and seminar classes with at least twenty-three students, in accordance with the grading policies of the Faculty of Columbia College. (R grades are excluded from this calculation.)
When the Registrar computes a student’s Columbia College grade point average, only grades earned while enrolled in the College in the fall, spring, and summer terms are counted. Courses are weighted according to the number of credits.
The following scale is used:
A+ = 4.33
B+ = 3.33
C+ = 2.33
|D = 1.0|
A = 4.0
B = 3.0
C = 2.0
|F = 0|
A- = 3.67
B- = 2.67
C- = 1.67
The Pass/D/Fail Option
All students registered in Columbia College during the regular academic year may elect one course each semester during the regular academic year on a Pass/D/Fail basis. This is in addition to any courses that are given only on a Pass/Fail basis. Students who do not utilize both Pass/D/Fail options during the academic year may elect, in the summer immediately following, to take one Summer Term course on a Pass/D/Fail basis. Courses used to meet the stated degree requirements (except those only given on a Pass/Fail basis) may not be taken Pass/D/Fail. All courses used to meet the requirements of a major or concentration, including related courses, are also excluded from this option, except the first such one-term course taken by the student in his or her eventual major, unless otherwise specified by the department.
The purposes of this option are to encourage students to take courses of interest to them outside of the field of specialization and to permit those who have not decided upon a major to test their talents in a particular field that may be of interest. Students who wish to exercise the Pass/D/Fail option must designate a course for the grade of Pass/D/Fail when registering for each term in the College. A Pass/D/Fail course may be changed to a regular course or a regular course to a Pass/D/Fail course until mid-November in the fall term and until mid-March in the spring term regardless of whether a student has received a midterm grade for the class before the relevant date date.
In order to encourage students to engage more fully in the courses they elect to take for a grade of Pass/D/Fail students are allowed to uncover a grade of Pass within two weeks of the start of the semester immediately following that in which the grade of Pass was received. Students have until the end of the add period in the spring semester to uncover the grade of a fall course and until the end of the add period in the fall semester to uncover the grade of a spring or summer term course. Seniors who graduate in May have until June 1 to uncover the grade of a final spring course.
The grade of Pass is not used in calculating grade point average; the grades of D and Fail are used.
The Grade of D
No more than 6 points of D may be credited to the degree in any academic year and no more than a cumulative total of 12 points of D may be credited toward the degree. Degree credit for D work is awarded only for courses listed in this bulletin and for other courses taken while the student is enrolled in Columbia College. The decision as to whether or not a D may be used to satisfy the requirements for the major is made in each department.
The Grade of UW (unofficial withdrawal)
Given to students who have not officially dropped a course and who have not completed any substantive work in the course. However, for students who have not officially dropped a course but who have completed substantive work, such as a paper or a midterm examination, the uncompleted work may be averaged into the final grade as a “zero’’ or an “F,’’ and the instructor may compute and award a final course grade. A UW is a permanent grade and will remain on the transcript even if the student repeats the course.
The Mark of W (withdrawal)
Columbia College students are not permitted to drop a course from their program of study after the drop deadline. In exceptional circumstances, students may petition the Committee on Academic Standing for permission to withdraw from a class after the drop deadline but by the end of the Pass/D/Fail deadline resulting in the mark of W. This is a permanent mark, and remains on the transcript even if the student repeats the course for credit. Students should be aware that they may not drop or withdraw from a course if it will put them below 12 credits for the semester.
The Mark of AR (administrative referral)
Given to students as a temporary grade in circumstances when a student’s irregular academic behavior in class merits something other than grades A through F. A grade of AR will alert the advising deans, who will follow up with the individual student and with the instructor to help determine what final grade (A through F or, if applicable, UW) is appropriate.
Ultimately, the decision as to what the final grade should be will rest with the individual instructor. AR is not a permanent grade but, rather, is designed to allow faculty a reasonable default grade for use until an appropriate permanent grade can be submitted.
The Mark of INC (incomplete)
Granted by the Committee on Academic Standing, for students who cannot complete their course work or are unable to take a final examination. The only reasons for which an INC will be granted are incapacitating illness, as certified by Health Services at Columbia, serious family emergency, or circumstances of comparable gravity. Students who wish to receive the mark of INC must petition the Committee in writing (petition forms are available in the class center offices) before the last day of classes, in the case of course work, or no later than the day before the final examination when requesting permission to miss the examination. To be granted an INC, it is expected that students will have completed all work in the class with the exception of the final project or exam. Students who are granted an INC are assigned a deadline for completion of the overdue work or a date by which a deferred examination must be taken. Those who fail to meet the assigned deadline or miss the deferred examination will then have the missing work graded as a “zero” and the grade for the course calculated accordingly.
The Mark of R (registration credit)
No point credit is given for R credit. Students who take a course for R credit may be required to complete certain work as specified by the instructor. The exact nature of the work should be determined by the instructor when the student registers for the course. An instructor may fail a student who has not completed assigned work. The deadline for registering for R credit is November 17 in the fall term and until March 22 in the spring term during the academic year 2011-2012. Registering for R credit is allowed only when:
- the courses are in excess of the 124 points required for the B.A. degree;
- the courses are taken in the last two terms of the student’s attendance in Columbia College;
- the courses are not used to fulfill a requirement for the B.A. degree;
- the student has the permission of the academic adviser and the instructor involved.
The Mark of YC (year course)
A mark given at the end of the first term of a course in which the full year’s work must be completed before a qualitative grade is assigned. The grade given at the end of the second term is the grade for the entire course.
The Mark of CP (credit pending)
With specific permission of the Columbia College Committee on Instruction, certain seminars may allow students to complete their research over the winter break and submit their final papers on a pre-arranged date after the start of the spring term. In such instances a grade of CP will appear on the students’ transcripts until the final grade is submitted. Please note that the grade of CP cannot be used for individual students but, rather, can only be granted on a course-wide basis.
Report of Grades
Grades are available via the Web (http://ssol.columbia.edu) on the first business day after they are received by the Registrar. Transcripts (no fee) may be ordered by currently enrolled students in 205 Kent or via SSOL. Students who find discrepancies in or have questions about their records should see or write the Academic Records and Grades Division, Student Service Center, 205 Kent, as soon as possible.